ESOC 2019 - Promotional Support Opportunities

Promotional Support Opportunities

**If you represent a pharmaceutical company, please make sure to register with the Italian Ministry of Health 70 days prior to ESOC 2019. Your company needs to obtain a SIS code in order to apply. Should you not have this, please allow additional 25-30 days for this process. For further information, please check: ITALIAN REGULATIONS FOR PHARMACEUTICAL COMPANIES


​​​​​PARALLEL SPONSORED SYMPOSIU​M​ 

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Company parallel sponsored symposium up to 90 minutes, Programme subject to the approval of the Conference Planning Group.

Includes: hall rental, ​standard audio/visual equipment, display table

  • Permission ​to use the phrase: “Official symposium of the 5th European Stroke Organisation Conference"

  • Sponsored Symposium Programs will be included in a designated industry section of the Final Programme (subject to receipt by publishing deadline) 

  • Time Slots: allocated on a “first come, first served” basis

  • Industry sessions will be clearly indicated in the meeting timetable/Programme as: "Industry Session" not included in the main event CME/CPD credit offering"​

For the Symposia timetable - please click here​.​

The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium speakers have already been invited by the Conference​.


WEBCASTING




The ability to attend all conferences, or alternatively, all conference sessions, is virtually impossible for the busy medical professional. Therefore there is a growing need to share knowledge and learning opportunities beyond the dates of the actual event and high-quality webcasting helps meet this substantial educational need. Materials are saved locally, but at the same time, can be distributed over the web to viewers around the world via a robust cloud server. Viewers can access the broadcasts using PCs, tablets or smartphones live (as streamed video) or later, on-demand as a webcast.

Kenes offers two types of webcasting options*:

  • Video includes a video screen of the speaker/presenter during the session, PowerPoint slides (in sync with the speaker), and audio

  • Digital Imaging includes PowerPoint slides with audio

  • Support will be recognised on the home screen with ˝Supported by... ˝ and a company logo only

  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​. 


CONFERENCE LANYARDS (+PROVIDED IN-KIND)

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Opportunity to place company logo on the lanyards. The Conference Planning Group will select the type and design of the lanyards. The support entitlements are as follows:

  • Supporter’s logo to be printed on the lanyards

  • Supporter’s logo on Conference website

  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.


INTERNET AREA​

There will be an Internet Area equipped with workstations where attendees may check emails. Your company’s logo will be prominently displayed. 

  • Opportunity to display company logo on screen saver​

  • Opportunity to display company logo on screen background

  • Opportunity to place your own carpet for branding

  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.


WIFI LANDING PAGE


Wireless Network Provision: Delegates wishing to access the internet via their own laptop/ smartphone may do so by using the Conference Wi-Fi. Supporter of this piece of technology will receive strong visibility during the meeting. 

An initial branded splash screen will bear the supporter logo and company name. The card will be distributed with the conference material.

Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.


SPEAKERS' READY ROOM

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Facilities will be available at the Conference Centre for speakers and abstract presenters to check their presentations.

  • The Supporter’s name/or company logo will appear on all signs for this room

  • Opportunity to display Supporter’s logo on screensavers at each workstation

  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.



EXECUTIVE LOUNGE - FACULTY MEMBERS

Facilities will be available at the Conference Center for speakers and members of the Organising Committee to rest and enjoy refreshments at the Executive Lounge. 

  • Supporter's name/ or company logo will appear on signage of this room

  • Opportunity to provide Supporter's mouse pad at each workstation

  • Opportunity to display Supporter's logo on screensavers at each workstation

  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​; following all compliance regulations. 


ESO FELLOWS' LOUNGE - *NEW*


Facilities will be available at the Conference Center for speakers and members of the ESO fellows to rest and enjoy refreshments at the ESO Fellows' Lounge. 

  • Supporter's name/ or company logo will appear on signage of this room

  • Opportunity to provide Supporter's mouse pad at each workstation

  • Opportunity to display Supporter's logo on screensavers at each workstation

  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​; following all compliance regulations. 


WELCOME RECEPTION / NETWORKING EVENT

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Supporter will have the opportunity to promote itself through the welcome reception / networking reception to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes.

  • Supporter's logo on sign at the entrance to the reception

  • Opportunity to provide items bearing company logo for use at the event

  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.


LUNCH SPONSORSHIP - *NEW*

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Sponsoring the lunch sponsorship gives your company great visibility! 

  • ​Opportunity to display 2 signs near buffets during lunch break (signs to be produced by company)

  • Acknowledgement with company logo on all buffet tables​

  • Opportunity to provide items bearing company logo for use during the supported lunch (napkins etc)

  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.


HOSPITALITY SUITES ​/ MEETING ROOMS​​

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An opportunity to hire a room at the Conference venue that may be used as a Hospitality Suite or Meeting Room. Supporter will be able to host and entertain its guests throughout the Conference. Supporters will have the option to order catering and AV equipment at an additional cost. 

Hospitality provided will be in compliance with all relevant industry codes and compliance guidelines.

  • Opportunity to brand the hospitality suite

  • Acknowledgement on directional signage outside suite


CHARGING KIOSK

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Technology: Featuring exclusive fast charge technology for 14 devices, with the latest charging standards and utilise integrated circuitry to ensure your phone or tablet are never overcharged. We keep you always charged and always ready.

Fully Customisable: Place your company name and logo/movies on the LCD screen which is attached to the charging station. It’s a great way to leave a lasting impression on the conference delegates.

Works with All Mobile Devices: Compatible with everything from the Apple iPhone and Android to Amazon Kindle and Blackberry.

  • ​​Opportunity to brand the Charging Kiosk with your company name and logo

  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.


    THE PHOTO BOOTH

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    The Photo Booth is an excellent tool to engage with conference attendees. It allows them to have fu​​​n and share their experience. Attendees are given the opportunity to take a photo of themselves and colleagues, using fun props provided by Kenes, and have the photo sent to them via email, text message or directly uploaded to their social media accounts.

    • ​The booth attracts many attendees and a sponsor would gain exposure by having their branding on the outside of the booth, including their logo on every photo taken. 

    • The exposure will last long after the conference ends as these photos are shared with colleagues, friends and family. 

    • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.


    TWITTER WALL - *NEW*

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    The Social Media Wall is an exciting and modern item which encourages delegates to post messages related to ESOC 2019.  This item provides you great exposure!

    The on-site social media specialist will moderate the interactions to ensure that only appropriate and Conference related interactions are shared on the main screen.

    Your company logo will be placed on the social media wall​.

    • A large screen will appear in a main area of the convention center (or in ESO booth) showing all social media interactions that include the Conference hashtag #ESOC19.

    • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event. 


    COFFEE BREAKS 

    ​Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes.  ​

    • Opportunity to have a one day display of company’s logo at the catering point located within the exhibit area.

    • Opportunity to provide items bearing company logo for use during the supported break.

    • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.


    ADVERTISING OPPORTUNITIES

    FINAL PROGRAMME


    Full inside page color advertisement in designated section of the Final Programme.


    The Final Programme will contain the timetable, information about the scientific programme and other useful information. It will be distr​ibuted to all registered participants in the Conference bags.​​


    MINI PROGRAMME - EXCLUSIVE

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    • Support will be acknowledged on the inside back cover as: ˝Supported by... ˝ and a company logo only

    • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.

    PROMOTIONAL E-MAIL BLAST - EXCLUSIVE / JOINT

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    Gain additional exposure for your Symposium, company or exhibition booth by sending out a Mail Blast to the preregistered delegates who have agreed to disclose their details at a date and time coordinated with the Conference ​Organiser. 

    • Exclusive: Mail blast will be exclusive for the supporting company. The designed mail blast (html) to be provided by the Supporter and subject to receipt by deadline. ​ ​

    • Joint: Mail blast will list all sponsoring companies. Each company will have a section of approximately 150 words. Design will be provided and subject to receipt by deadline. ​ ​

    Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​.


    *In the case where the supporter cannot provide a compliant HTML file, they may provide an image and it will be coded to HTML for an additional charge of € 250.  Content received after the deadline may be processed for an additional fee of € 500.​


    PUSH NOTIFICATION


    1 "Push notification" sent to all participants** onsite through the mobile app - to be coordinated with Conference Organiser.

    • *(Only available for companies that have an industry symposium or Product Theatre)

    •  **(Only for those who have accepted to receive such information)​


    E-ADVERTISEMENTS IN THE MOBILE APPLICATION - *NEW*


    The supporter will be able to provide a designed PDF to be presented in a separate tab under "Sponsored Advertisements" in the main menu of the mobile application.

    • This can be used as an advertisement to your exhibition booth, Industry supported session, or any other activity planned during the event.

    • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event. 


    ONSITE BRANDING OPTIONS 

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    There are various branding opportunities in the congress venue. Do contact me to discuss. 

    • Support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​. 


    Please note that it is the Exhibitors'/Supporters' responsibility to comply with the local authority's regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org, Eucomed (represents Medical Technology Industry) https://archive.eucomed.org/ and IFPMA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the promotion of medicines.  Failure to comply with these regulations may not be used as a ground to declare the contract void.  Failure to comply with the rules and regulations will not expose the Organiser to any suits, demands by the Exhibitor/Supporter or any other third party.

    SPECIAL REQUESTS 

    Tailored packages can be arranged to suit your objectives. Please do not hesitate to contact Ms. Charlotte Lim (clim@kenes.com) to discuss your needs. 

    ACKNOWLEDGEMENTS 

    Please note that support will be acknowledged in the Industry Support and Exhibition section of the Final Programme, on the event website, in the Mobile App and with signage during the event​​. ​ 



    *All pictures are illustrations only.​